Last updated on: February 10, 2023

We all know the importance of proper time management — if you manage your time flawlessly, you’ll be able to perform high-quality work, but in less time. For that purpose, time management tools represent the technology that can help you achieve this, and they include:

So, here are the best 40 time management apps in 2023, in no particular order, meant to help you make the most of your time, at any time. 

But, before exploring the apps in more depth, let’s see what a time management tool really is. 

Table of Contents

Great time management is crucial to the success of any business (and individual), because it helps you:

To be able to do all that, time management tools can come to your aid.

Time management tools help you organize and schedule your work activities, thus helping you reach deadlines and pre-determined goals.  

If you or your team are constantly missing deadlines and deliverables, then it’s a good idea to consider a time management tool to keep you on track.

Time management tools are often misunderstood — they not only include time trackers, but also other software solutions such as:

With effective time management tools, you’ll be able to keep track of time, and use it effectively while avoiding time wastage and beating distractions. In addition, they also help you have full control over your schedule.

By using a variety of apps, you will be able to achieve maximum productivity and keep your team on track with goals and deliverables. If you’re still not taking advantage of a time management tool, let’s take a closer look at our list of the best 40 time management tools. 

Clockify is the ultimate tool meant to improve your time management — this time tracker and time management app enables you to track the time you spend on various activities, providing you with data meant to improve your work routine.

The Clockify time management software helps you track work hours, before calculating your billable hours and calculating payroll. You’ll also be able to assess whether you always spend your time at work on productive activities, or not.

Once you create an account, you can choose how you want to track time on the Time Tracker page:

After you’ve logged all your time, you can generate Reports — Summary, Detailed or Weekly — indicating how productive you are with your work within a specific time period (week, month or year), and how much you need to invoice your clients. 

💡 Clockify Pro Tip

Take advantage of real-time productivity insights by automatically tracking your time on desktop with:

Let’s take a look at some of the most prominent features:

Habitica is an app that gamifies productivity and habit-forming in the best way possible. It’s a good investment if you want to get yourself on top of tasks, do chores, and complete to-do lists — and most importantly, develop healthy habits.

For people who find it difficult to stay consistent in forming new habits, Habitica offers a reward system that makes the progress more visible and tangible. It approaches the process as if it was an RPG game, and the user is the main character.

You enter your to-do lists, daily new rituals or habits, and then get experience points for every task finished. With the experience points, you level up your character and are able to customize everything about them.

Habitica also offers:

Now let’s look at the most prominent features:

Plaky is one of the simplest time management tools for planning, tracking, and managing your tasks and projects. This project management software helps you get status reports and collaborate with your teammates with just one click. 

Plaky allows you to organize everything in one place: 

Let’s dive straight into Plaky’s features:

ProofHub is an all-in-one work management and team collaboration solution for teams of all sizes. This easy-to-use and intuitive SaaS-based software solution offers an inbuilt, accurate time tracking application as one of its powerful features. 

This time tracking feature enables users to improve their time management skills as they have complete time data at their fingertips. They can find out how much time they spent on what tasks, what are the billable hours of projects, and if other users of the team are tracking their time or not. 

The efficient time tracker allows you to: 

Launched in 2020, Pumble is a free team communication and collaboration tool that makes it perfect for businesses who want to interact with teammates across multiple departments. Pumble has a simple user interface, making it easy to instantly message your team members or make audio and video calls. 

Even with its free version, Pumble already offers a wide range of features that can compete with some of the most established apps out there.

With Pumble, you’ll be able to:

In addition, you’ll be able to share images, videos, maps, and many other formats meant to clarify your thoughts in a conversation. Pumble is a great alternative for Slack because it is much more cost efficient for business teams.

Some of the key features this tool offers are: 

Asana is meant to improve your team time management by streamlining team collaboration — your team can easily manage tasks and projects, and not waste a minute wondering about who needs to do what, and when.

With Asana, you’ll be able to:

Once you’ve done that, you’ll be able to follow the tasks’ progress on a straightforward visual project plan, one which allows you to notice and prevent potential problems, gaps, and overlaps.

Asana’s core features include the following:

Flow is a straightforward management software meant to help you manage projects and teams, as well as track the tasks you’re working on with your team. You’ll be able to plan and manage projects, keep track of everything through progress timelines, and visually organize your workflow through a drag & drop system.

Flow also allows you to:

When it comes to team management, you’ll be able to manage multiple teams separately, as well as define user permissions, by distinguishing between private and public projects.

This is a list of Flow’s features to help you understand what it can do:

Taskade is a comprehensive task management tool with rich collaboration features. With Taskade, you’ll be able to work on both short-term and long-term projects from a virtual workspace where all users can add tasks and create to-do lists.

The core of this task manager is its project progress system — all users will be able to view their tasks, and then mark them as complete. The more tasks you mark, the more the progress bar fills up, indicating how much more you need to do to finish the project.

You’ll also be able to enjoy effective collaboration features, such as:

Taskade offers the following set of features:

Google Tasks, as its name suggests, is an app meant to help you capture, edit, and manage all your tasks, no matter their type. With Google Tasks, each task you create and manage will automatically sync across all your devices.

With Google Tasks, you’ll be able to:

Your time management efficiency will also benefit a lot from the tool’s integration with Gmail and Google Calendar. 

For example, your Google Tasks integration with Gmail will enable you to create tasks directly from emails, view all tasks in the sidebar of the Gmail panel while managing your inbox, as well as directly track all tasks back to their source emails.

Here’s what you can expect from Google Tasks:

MyLifeOrganized is a robust task organizer and manager that works on the principles of the Getting Things Done system, while also syncing all your to-do items across devices.

You’ll be able to:

Apart from that, the software also allows you to set up location-based reminders that recognize where you are (e.g. at a shopping mall) and notify you with a corresponding to-do list (e.g. a shopping list).

MyLifeOrganized offers a rich set of options, but we highlighted its most invaluable ones:

My Daily Planner, as its name suggests, is a daily planner app that focuses on the simple basics meant to help you organize and plan your day.

By using My Daily Planner, you’ll be able to: 

Each section offers several additional perks to help you streamline and speed up your workflows, so you’ll be able to:

Unlike most similar apps, My Daily Planner doesn’t delete the to-dos you mark as completed, but lets you check back with them even after you’ve accomplished them.

Here’s a quick look into some useful My Daily Planner features:

Nimbus Note is a simple note manager — you’ll be able to create and edit notes, sort them in folders and subfolders, and then share them with coworkers.

The tool lets you sort and organize your notes, as well as add context to them, by labeling them with tags. Nimbus Note also lets you add supporting material to your notes, in the form of audio, video and image files.

You can then turn your notes into comprehensive to-do lists, meant to help you keep track of your assignments.

Here are the main features of Nimbus Note:

Evernote is a famous note-taking app that offers an extensive list of features. 

With an easy to use interface, you will be able to capture, organize, access and search all notes. Evernote works across all devices, so you can quickly switch between devices whenever you want. 

Evernote is a place to record and organize your thoughts and ideas, images and files, voice memos and handwritten notes — all in one cloud — allowing you to access everything from your computer, smartphone or tablet. 

What features are included in Evernote’s plans? Some of them are: 

Bear is a cloud-based note-taking app meant to help you capture your thoughts and ideas, by turning them into to-do lists you can later tackle and manage.

With Bear, you’ll be able to add notes, tags, and attachments, but also create links between notes, in order to weave your thoughts into a bigger picture, such as an in-depth essay, story, or blog post. To make sure your notes always stay in order, you can associate them with the right hashtags.

The app also offers a focus mode you can use when you really want to concentrate on your writing — by using this mode, you’ll hide the Notes List and Sidebar, which will bring your selected note to the forefront.

Here are some essential features that Bear offers: 

Join.me is now part of GoTo Meeting, a web conferencing and online meeting software designed to help you set up online meetings and web conferences, as well as share your screen with collaborators. You’ll save a lot of time you’d otherwise spend getting everyone from your team together in front of the same screen.

With this scheduling app, you’ll be able to set up or join conference calls, participate in live text chats, and enjoy a number of sharing options:

You’ll also be able to manipulate meetings, by scheduling, annotating, recording, locking or exiting them when you see fit.

What’s included in GoTo Meeting plans? Here are some useful features:

Clara is an AI email time management software meant to streamline your meetings, by helping you schedule and coordinate them. You’ll be able to set up meetings easily by automating the process of arranging a meeting through email. 

Once you install Clara, each time you need to finalize agreements for a meeting, it will find a solution that fits well with everyone’s schedule. It will also send out follow-ups and invites to attendees, before noting everything in your calendar.

Considering that this time management software tackles all your meeting-related email correspondence automatically, you’ll be able to:

💡 Clockify Pro Tip

Want to find out how to create a productive workspace? Everything you need to know about digital decluttering is here:

Are you ready to find out Clara’s main features yet? 

TimeTree is a shared calendar app meant to help you coordinate events in your calendar together with friends, colleagues, family, or whoever you need.

With TimeTree, you’ll be able to: 

The TimeTree app lets you:

In essence, you’ll be able to manage: 

TimeTree amplifies your productivity with the following features:

LastPass is the leading password manager for keeping your passwords and login credentials safe. 

Beyond password storage, LastPass paid plans also offer:

LastPass is an easy-to-use password management tool that provides unlimited password storage and synchronization between multiple devices. With multiple layers of security and many account recovery options, this tool is a very secure option for banks and militaries. Aside from institutions, individuals and teams can greatly benefit from using LastPass as well.

Is LastPass worth it? Let’s explore its powerful set of features:

With a very secure data system, 1Password is an excellent organization manager for password storage. It uses AES 256-bit encryption, making it a great choice for banks and governments, as well as any teams looking for a secure way to manage their passwords. 

1Password is a high-quality password keeper that works on all platforms and devices. In addition to password storage, you will be able to store documents and security notes. 

What features does 1Password have? Here’s how it can keep your data safe:

Forest is the ultimate focus app that helps you save time by encouraging you to pursue your tasks and avoid procrastinating on your phone.

The gist is simple:

As an added bonus, if you spend the virtual coins you earn in the tool, the Forest team contacts their partners — Trees for The Future, and arranges for a real tree to be planted somewhere.

Forest includes many elaborate features, but we’ve set aside the following:

Freedom is a time management tool that helps you:

Freedom is simple and easy to use because everything can be accessed through its dashboard in just a few seconds.

Freedom will block your access to websites that you want to visit while working. 

For example, if social media makes it challenging for you to focus on work, Freedom will prevent you from logging in.

Freedom also allows you to create work sessions that serve as a ‘blocker’ and determine when you should be working and when to block distracting websites, browsers, and apps.

Freedom is full of exclusive features, here are some that will help you do what you love:

Noisli is the perfect time management tool if you’re quite sensitive to noise. Using Noisli can help you stay more productive because the tool drowns out other noises regardless of whether you’re in a coffee shop, a library, or at home. 

Noisli is an interesting tool that encourages focus time and is perfect for those who need constant stimulation. 

The basic plan offers sixteen sounds, including volume control and a customizable timer, allowing you to adjust the time you want the sounds to play as well as your preferred volume level. 

Noisli also has a simple text editor, which is great for taking notes and sharing ideas. If you are a note-taker, Noisli can help you stay more productive.

Here’s how Noisli can help you work and relax better:

MyNoise is an effective noise generator that offers a large number of sounds meant to help you stay focused on your work.

With myNoise, you can choose your preferred group of sounds, and then adjust the volume for the individual sounds within that group.

The selection of sounds ranges from the usual to the unexpected:

However, these are just two of the many options you can choose from — the tool also offers regular interesting updates.

My Noise comes with the following notable features:

Kiwake is an interesting twist to the old alarm clock formula — you have to prove you’ve left your bed, and there is no snoozing option at all.

Once the first alarm goes off, you’re prompted to get up and take a picture of a specific object located far from your bed. Then, you have to complete a quick mini-game, in order to wake up your mind.

In the end, you’re prompted to go over your schedule for the day and review your main goals. Once you’ve completed all these steps, the alarm shuts down.

Luckily, Kiwake doesn’t require you to jump upright straight away — if you set up a cooldown timer, you’ll be allowed to stretch first. But, for no longer than 3 minutes.

Kiwake might be a great smart alarm solution for you, because it offers:

Focus@Will provides you with instrumental music meant to help you finish work faster and procrastinate less by increasing your productivity and focus levels.

The app combines neuroscience and music — you get tens of thousands of hours of instrumental music in 50 channels that are updated with new tracks every month.

The bonus channel of this time management software is the one specifically designed for people with ADD and ADHD. It can help you improve the intensity and duration of focus and attention because it uses characteristics of sounds created by neuroscientists.

Once you’ve grown accustomed to the music, it will keep you in a focused state for a 200-minute session.

So what are the main characteristics of this neuroscience based focus app?

Pocket is a bookmarking service that is perfect for those moments when you want to save something you’ve found on the Internet for later — news articles, quotes, videos, or anything you may encounter but have no time to tackle right now.

Apart from letting you save content you’ve found online, Pocket also allows you to read and manage the saved content, and even include highlights and comments to the text. Included are also text-to-speech and offline mode.

Even when you’re waiting at the dentist’s or going through a tedious work commute, this time management app allows you to enjoy interesting content and not waste a minute of your time.  

Pocket offers an array of powerful features that can help you organize better, including:

Scribe is a free Chrome extension that lets you transform content into step-by-step guides. It captures a workflow you complete on the computer, turning clicks and keystrokes into written instructions and highlighted screenshots.

Scribe can save you from attending a meeting just to share a process, and its guides can help quickly build out a knowledge base. This tool is great to use with Loom for quicker process guides.

With Scribe, you’ll be able to: 

Scribe is well-known for its most essential features, such as:

Loop Habit Tracker is a straightforward, open-source habit tracker meant to help you sustain good habits and reach your goals — complete with graphs and charts showing your progress over time.

Once you decide to cultivate a habit, select an hour when you want to tackle it each day and then set a reminder within the app. You’ll then be able to check, dismiss, or snooze the habit directly from the received notification.

This tool also allows you to track your habit score within graphs, charts, and statistics, and then it calculates the progress you’ve achieved with the said habit, through a specialized formula:

For extra functionality, you can even install Loop Habit Tracker on your Android Watch and manage habits and its reminders as easily as ever.

💡 Clockify Pro Tip

If you want to learn more about how people actually track time, check out our Clockify blog below: 

Loop Habit Tracker helps you create and practice good habits by providing:

SyncBack is an online backup software for your data. The app lets you back up, sync, and restore your files automatically and in regular intervals.

With SyncBack, you’ll be able to back up your important data to popular cloud services such as Dropbox, OneDrive, and Google Drive. This backup software also gives you the option to back up your data on multiple operating systems.

SyncBack includes a number of features, but its most prominent are:

Mind42 is a free, browser-based mind mapping tool with collaboration features that allows you to make sense of and organize your thoughts, as well as visualize your work. 

With this time management app, you’ll be able to: 

The thoughts and actions you can capture and link with Mind42 are numerous, so you can use this time management app for business and private plans — from brainstorming ideas for your newest project to compiling a list for your next movie marathon.

Mind42 offers a software that allows you to manage your ideas with:

In gist, Sanebox is an email manager meant to help you keep your inbox clean of unwanted clutter and highlight your priority conversations.

This tool is able to:

As a highlight, Sanebox also helps with minimizing the space in your inbox usually taken up by attachments. The SaneAttachments feature lets you store attachments in Dropbox, Google Drive, or Evernote, for safekeeping.

As a tool that helps you control and manage your emails, Sanebox features:

IFTTT is a conditional statements creator based on the famous “If this, then that” condition. With this tool, you’ll be able to connect devices, apps, and services and then define automations that trigger linked actions within these devices, apps, and services.

IFTTT isn’t just a time management app, it’s a popular productivity tool. With IFTTT, you can improve your productivity by streamlining notifications in order to receive the most important information and reminders, or automating repetitive tasks and messages that you regularly send. 

For example, you can set to have IFTTT:

These automated “recipes” are called “applets.” There are over 30 groups of applets, from those for travelers to those for educators, and each group offers an array of software combinations and commands.

💡 Clockify Pro Tip

There are also other great universal tools meant to help you boost productivity, and you can check them out in this blog post: 

IFTTT offers hundreds of extra features, including:

SendinBlue is an automated marketing platform meant to help speed up and improve your communication with clients, customers, and other relevant people, by helping you personalize your email marketing strategy through audience insights.

SendinBlue is a tool that offers unlimited contact storage and numerous email templates. This software is a well-priced solution for businesses and individuals who send a large volume of emails daily. SendinBlue also comes with a CRM tool that helps you work on your customer relations. The app gives you the option to generate and analyze reports on email performance too.

On top of that, with SendinBlue, you’ll also be able to:

Let’s take a look at the features that can help you grow your business:

Otter is an app aimed at helping you spend less time scribbling down meeting notes by transcribing any audio log. This tool is a great solution for individuals and businesses who spend quite some time in meetings, negotiating with clients, or doing interviews.

The app records audio, after which the AI transcribes the content, being mindful of different speakers. The whole process can last around 30-40 minutes, letting you get on with other important work.

Alongside transcription, the app offers the following:

Otter makes meetings less stressful by transferring the weight of documentation onto the software itself, so users can fully participate in their meetings.

What makes Otter unique? Otter provides you with the following feature set:

Shift is an app meant to help you streamline your conversations and workflows across various apps, without having to log in and out all the time.

With Shift, you can simply choose your favorite communication, management, social, storage, and other types of apps (including Messenger, Google Drive, Trello, Asana, Facebook, WhatsApp, Gmail, and 500+ other fan favorites) and connect them to Shift. Then, track, manage, and streamline your workflows across all your apps in a couple of clicks.

By using Shift, you’ll be able to:

In addition to all that, you’ll also be able to use Shift to browse the web directly from the app.

Here’s how Shift can help you manage everything better:

Clear is a simple, button-free approach to to-do lists that allows you to add, organize, track, and manage your tasks through swipes, pulls, and pinches in a completely touch-based, all-gesture interface.

To use the app, all you need to do is:

The lists are color-coded for your convenience, and the app nudges you into being precise with your wording, as each to-do item can only be a maximum of 30 characters in length.

With Clear, you can take advantage of the following features:

SignNow is a simple app meant to help you gather electronic signatures from clients, customers, and employees.

With SignNow, you’ll be able to:

With SignNow, you can also require the recipients to sign your e-documents with hand-drawn initials and signatures instead of typing them. And, your recipients will have the option to decline to sign, in which case you will also be notified immediately to get a chance to act accordingly.

SignNow supports the most important electronic signature features, like:

SwiftKey is a swipe keyboard meant to help you type faster by learning your writing style, predicting what your next word will be, and then replicating it as you type. 

The more you use the app, the more it learns about your writing style. As a result, the predictions become more accurate, and you write faster.

The elements the app picks up on and memorizes are the emojis, GIFs, slang terms, and nicknames you use in texts.

SwiftKey also lets you:

And, you’ll be able to perform all that on a custom keyboard that supports 100+ keyboard themes (including your personal photos as background) and 700+ languages (5 of which you can even use simultaneously).

SwiftKey gives you an opportunity to make typing faster and easier with the following features:

Waze is an all-inclusive community-based commute app that gives you driving directions, road alerts, and a live traffic map to help you get to place A to place B as best and fast as you can.

With Waze, you’ll be able to:

On top of all that, the app memorizes your most frequent routes and destinations, as well as your working hours, so that it can automatically redirect you when the road conditions change and help you always arrive on time.

Waze is equipped with the following features:

Microsoft Lens is a simple PDF scanner meant to help you scan, review, cut, improve, and enhance photos of your documents and whiteboards.

With Microsoft Lens, you can:

On top of that, Microsoft Lens also lets you use the “Business Card” mode to group information about your contacts and then save them in an address book in OneNote. The app also supports multiple languages.

Microsoft Lens is an excellent software that displays the following features:

By investing in time management tools you can improve your productivity, become more motivated, and master your work performance. 

In other words, good time management tools allow you to:

These are just some of the attractive benefits of time management tools that are worth considering, regardless of whether you’re an employee or business owner. 

Choosing a time management app is an important decision — you want to pick an app that has a decent price and valuable feature set. That’s why we want to make sure we answer all of your questions.

Here are a few common questions about time management apps:

After carefully reading about the advantages and disadvantages of each time management app listed above, you may find it challenging to decide which software suits your needs the most. 

However, if you want to get the most out of your day, it is important to choose the right time management tool designed to help you schedule your day, and thus establish work-life balance. 

For example, Clockify provides an array of valuable features that can help you track how much time you spend on certain activities and what projects or tasks you’ve been working on during certain days. The Calendar View can give you insights into what your daily or weekly schedule looks like. This feature is uncommon for other time tracking software.  

To find the best time management software for your needs, you will have to evaluate a few things first:

Time management tools that can help you boost your productivity and organization, which you can use on Android, include task and project management tools such as Plaky and Flow or team collaboration tools such as Pumble and Taskade. 

Evernote is a great tool for note taking and keeping track of everything you need to remember, while TimeTree is a shared calendar that makes it easy to coordinate and organize your events.

These tools can help you complete projects efficiently by organizing and prioritizing tasks as well as communicate effectively regardless of your location. But even when you’re not working in different locations, these tools minimize the chances of missing out on important tasks and updates.

There are plenty of time management apps for iPhone that could help you manage your time to maximize productivity. 

Focus@Will and Freedom can help you stay on track with ongoing tasks at all times by eliminating all distractions and improving your focus substantially. 

LastPass is another great tool that allows you to store your login credentials, generate strong passwords, and safely track personal information.

Now that you have become familiar with the best 40 time management tools for 2023, you might still be wondering what the best software for time management is.

It can be very challenging to pick just one that is right for every individual or business, which is why we decided to carefully pick out the best five apps.

But which one will provide you with the most benefits? All the tools listed in our guide can help you with effective time management, however, the best tool will depend on your unique needs and goals.

✉️ What do you think of these time management tools? Can you suggest other effective tools that have helped you maximize productivity? If you’re willing to share your experience, don’t forget to let us know at [email protected] for a chance to be featured in one of our upcoming articles. Also, if you liked this article, share it with someone who might find it useful.

Share post

Marija Kojic is a productivity writer who's always researching about various productivity techniques and time management tips in order to find the best ones to write about. She can often be found testing and writing about apps meant to enhance the workflow of freelancers, remote workers, and regular employees. Appeared in G2 Crowd Learning Hub, The Good Men Project, and Pick the Brain, among other places.